Benefits:

• Service Fee: ₱35,000 PHP per month (depending on experience)
• Location: Remote – Philippines
• Job Type: Full-Time | Day Shift (Sydney, Australia Time Zone)
• 28 days of paid time off per year
• HMO coverage
• Performance-based annual incentive
• Clear path for career growth and development

Essential Requirements:

• Strong attention to detail is required. Knowledge of contracts of sale is an advantage.
• Proficiency in CRM systems (preferably HubSpot) and file management tools.
• Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable.
• Ability to work with the Zoom camera open during shift

Note: To save your time and ensure the best fit, please apply only if you meet the essential requirements listed above

About the Role 

The Contract Specialist Administrator plays a pivotal role in supporting the end-to-end contract process between Outsourced Pro Global Ltd, our members, and developers. This administrative professional ensures accurate documentation, timely communication, and smooth coordination of contract-related tasks, contributing to an efficient and compliant property transaction experience. 

Key Responsibilities

1. Contract Communications & Deposit Information

• Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner.
• Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments.
• Follow up with members as required to ensure payments are made within contractual timelines.

2. Contract Administration

• Facilitate and verify the signing of contracts by both members and developers.
• Accurately record contract signing dates and status updates within HubSpot CRM.
• Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards.
• Deposit Receipts & Financial Recordkeeping
• Collect transfer slips and deposit receipts from members and developers.
• Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes.

3. Data Entry & Notation Management

• Transpose and update critical contract notations from internal matrices into the HubSpot CRM.
• Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams.

4. General Administration & Stakeholder Support

• Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance.
• Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation.
• Proactively contribute to process improvements and support documentation enhancements where necessary.

Key Skills & Attributes

• Strong attention to detail and accuracy in data handling and document management.
• Proficiency in CRM systems (preferably HubSpot) and file management tools.
• Excellent written and verbal communication skills.
• Organised, deadline-driven, and capable of managing multiple priorities.
• A proactive team player with a collaborative approach to administrative support.

Experience & Qualifications

• Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable.
• Familiarity with property or investment industry processes is advantageous.
• Competency in using digital platforms for workflow and document control.

Working Conditions

• Offshore, full-time role working Monday to Friday during Australian business hours (AEST/AEDT), aligned with departmental operations.
• A stable and reliable internet connection is mandatory to ensure uninterrupted access to business systems and communication platforms.
• Continuous presence in the team Zoom room is required during working hours to enable live collaboration, cross-functional support, and transparent communication.
• The role is to be performed from a professional, distraction-free home office environment that supports video conferencing and consistent work output.
• Occasional extended hours may be required during peak contract periods or when urgent support is needed by stakeholders.

Technical Requirements:

• Windows 11 operating system or MacOS 13+
• 256GB Storage space - minimum
• 8-16GB RAM - minimum
• Dual Core CPU - minimum
• Camera: HD Webcam (720p)
• Headset: Noise canceling (preferably)
• Internet Speed: 50 Mbps - minimum

About Us

Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.

At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.

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