Executive Personal Assistant
Remote
Full Time
Mid Level
Benefits:
Essential Requirements:
About the Role
We are seeking a highly organised and proactive Executive Personal Assistant to support a senior leader within a fast-paced property investment business. This role is critical to ensuring training compliance, communication flow, reporting accuracy, and operational follow-through across our sales team.
The ideal candidate is detail-oriented, confident following up with others, comfortable handling sensitive information, and able to work independently once trained.
Key Responsibilities:
1. Training Attendance & Compliance
2. Follow-Up & Accountability
3. Email & Slack Management
4. CRM / Deal Oversight (HubSpot)
5. Ad-Hoc Reporting & Data Requests
6. General Personal Assistant Duties
Key Skills & Qualities
Required:
Nice to Have (Not Required):
Key Attributes
Technical Requirements:
About Us
Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.
At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.
Curious about life at OPG?
Follow us on Facebook, Instagram, TikTok and Linkedin for a peek into our culture, team moments, and what makes OPG a great place to work.
#LI-DNI
- Service Fee: ₱55,000 – ₱60,000 PHP per month (depending on experience)
- Location: Remote – Philippines
- Job Type: Full-Time | Day Shift (Sydney, Australia Time Zone)
- 28 days of paid time off per year
- HMO coverage
- Performance-based annual incentive
- Clear path for career growth and development
Essential Requirements:
- Strong working knowledge of Google Sheets and Microsoft Excel
- Experienced and comfortable working in a Gsuite environment (Gmail, Google Calendar)
- Excellent organisation and attention to detail
- Ability to work with the Zoom camera open during shift
About the Role
We are seeking a highly organised and proactive Executive Personal Assistant to support a senior leader within a fast-paced property investment business. This role is critical to ensuring training compliance, communication flow, reporting accuracy, and operational follow-through across our sales team.
The ideal candidate is detail-oriented, confident following up with others, comfortable handling sensitive information, and able to work independently once trained.
Key Responsibilities:
1. Training Attendance & Compliance
- Attend daily meeting to track attendance.
- Confirm completion of required pre-training homework or preparation (communicated via Slack prior to sessions).
- Maintain accurate records of attendance and completion.
- Act as a compliance checkpoint to ensure expectations are met.
2. Follow-Up & Accountability
- Using delegated access to email and phone (SMS), follow up with team members who:
- Did not attend training
- Did not complete required homework or preparation
- Ensure responses and outcomes are documented and resolved.
3. Email & Slack Management
- Manage non-critical emails and Slack messages on behalf of the senior leader.
- Draft and send responses where appropriate.
- Filter, prioritise, and flag items that require direct attention versus those that can be handled independently.
- Keep communication flowing and inboxes organised.
4. CRM / Deal Oversight (HubSpot)
- Review member deals in the CRM when requested, particularly where:
- A deal has fallen over
- A refund has occurred
- Check specific process checkpoints in HubSpot to confirm the team member followed the correct internal process.
- Summarise findings clearly and flag any gaps or issues.
5. Ad-Hoc Reporting & Data Requests
- Respond to direct questions from the senior leader such as:
- Conversion rates for a specific team member
- Number of sessions conducted
- Other performance or activity metrics
- Retrieve accurate data from existing reports, documents, or systems.
- Deliver clear, concise answers (not raw data dumps).
- Training will be provided on where and how to access reporting.
6. General Personal Assistant Duties
- Calendar and meeting coordination as required.
- Organising documents, notes, and internal information.
- Supporting day-to-day administrative tasks to keep operations running smoothly.
- Acting as a reliable point of execution for delegated tasks.
- Must be on Zoom with camera on during working hours.
Key Skills & Qualities
Required:
- Strong working knowledge of Google Sheets and Microsoft Excel
- Experienced and comfortable working in a Gsuite environment (Gmail, Google Calendar)
- Excellent organisation and attention to detail
- Strong written communication skills
- Confidence following up with others and holding people accountable
- Experience in an operations, admin, EA, or PA role
Nice to Have (Not Required):
- Experience using HubSpot or similar CRM systems
- Experience using Slack
Key Attributes
- Proactive and self-directed
- Comfortable working with confidential information
- Process-driven and structured
- Calm, professional, and reliable
- Able to work quickly and accurately under direction
Technical Requirements:
- Windows 11 operating system or MacOS 13+
- 256GB Storage space - minimum
- 8-16GB RAM - minimum
- Dual Core CPU - minimum
- Camera: HD Webcam (720p)
- Headset: Noise canceling (preferably)
- Internet Speed: 50 Mbps - minimum
About Us
Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.
At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.
Curious about life at OPG?
Follow us on Facebook, Instagram, TikTok and Linkedin for a peek into our culture, team moments, and what makes OPG a great place to work.
#LI-DNI
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